The Prize Payments module is used to capture and record significant prize payments made to customers by cheque or EFT. This includes jackpot wins and any other prize payments that exceed the threshold for a standard cash payout at the venue.
Creating a New Prize Payment
To record a prize payment, click New Prize Payment in the Prize Payments module. This opens a new entry with the following fields:
Customer Details
Customer name
Identity documents — required for AML and KYC compliance. Supporting identity documents can be attached directly to the entry.
Machine Details
The EGM on which the jackpot or prize was won
Payment Details
EFT Payment — Bank account details if the customer has requested payment by electronic funds transfer
Cheque — Cheque details if a cheque was issued to the customer
Cash / EFT / Cheque Split — Where a payment was made across a combination of cash and EFT or cheque, TakeSheet captures the amount paid by each method
Supporting Documentation
The following can be attached or captured directly within the prize payment entry:
Customer identity documents
Ticket copies
Customer signature
Approving manager signature
Why This Matters
Prize payments represent significant cash movements that must be accurately recorded for both reconciliation and compliance purposes. Capturing the full details of each payment — including identity verification, machine details and payment method — ensures your venue has a complete, auditable record of every prize payment made, readily available for regulatory review at any time.