A variance is the difference between a theoretical value and an actual value. In TakeSheet, variances are calculated individually for each module — and within each module, broken down further to the individual machine, cash drawer, float or cash area level. This granularity means your team can pinpoint exactly where a discrepancy has occurred rather than trying to hunt it down across a consolidated figure.
How Variances Are Displayed Within each module, TakeSheet displays variances at two levels:
Individual level — Each machine, cash drawer, cash area or float point shows its own theoretical vs actual comparison and the resulting variance.
Module summary — At the bottom of each module, a consolidated variance total gives your team a clear view of the overall position for that area before moving on.
POS Variance Thresholds
For the POS module, a variance threshold can be configured for your venue during onboarding. This sets the acceptable tolerance level for POS variances — variances within the threshold are noted but won't flag as an issue, while variances above the threshold are surfaced for investigation. Thresholds are set by the TakeSheet onboarding team based on your venue's requirements.
Adding Commentary to a Variance
In the POS module, users can add a comment directly against an individual terminal variance to explain the discrepancy. This is particularly useful for documenting legitimate variances — for example, a discount applied at the terminal or a timing difference in settlement data — so there's a clear record attached to the figure.
Every Variance Has a Trail
Whether a variance is a genuine discrepancy or a legitimate and explainable difference, TakeSheet ensures it is visible, recorded and accounted for. A variance that isn't documented — even a legitimate one — creates uncertainty in your records. TakeSheet's approach ensures that every difference between theoretical and actual is surfaced, reviewed and resolved before a trading period is closed.