The POS module in TakeSheet is where your team reconciles the cash takings from each point of sale terminal against what the system says should be there. It is built around the Z Read — the end-of-period report generated by each POS terminal that summarises all sales, payments and transactions for that session.
How POS Data Appears in TakeSheet
When a Z Read is completed at a POS terminal, TakeSheet automatically creates an entry in the POS module for that terminal. Each entry displays the key information from the Z Read including:
Location ID — The area or location the terminal belongs to
Terminal ID — The specific POS terminal the Z Read was generated from
Clerk / User ID — The staff member or user associated with the Z Read
Time of Z Read Settlement — When the Z Read was completed
Theoretical Cash — The cash figure the POS system says should be in the drawer
Reconciling a POS Terminal
To complete the POS reconciliation for a terminal, your team physically counts the cash drawer and reconciles it back to the original float. The net imbalance — the cash remaining above the float — is the actual cash taken for that session. Here's the process:
Locate the Z Read entry for the relevant terminal in the POS module.
Count the cash drawer and reconcile it back to the original float amount.
Enter the net imbalance cash in the Actual Cash field.
TakeSheet will automatically calculate the Variance — the difference between the Theoretical Cash and the Actual Cash figures.
Review the variance. If you are satisfied the reconciliation is complete and accurate, tick the Completed checkbox on the far right of the entry.
Note: A Z Read entry will appear in TakeSheet for the date the Z Read was completed. Ensure Z Reads are being run at the correct time so they align with the right trading period.