Every trading period in TakeSheet follows a financial control loop — a structured cycle of tasks that runs from the moment the opening manager arrives to the moment head office closes the previous day's period. TakeSheet is designed to be flexible and dynamic, allowing each venue to find its own rhythm within this loop — but the logical flow is consistent across every operation.
Open
The opening phase is about verifying the venue's financial position before trade begins. At this stage, your team will typically:
Count the current safe holdings and verify the safe balance in TakeSheet
Distribute floats to the various bar and service areas across the venue
Count the EGM clearance and refloat gaming machines
Reconcile CRTs, ATMs and AutoPay devices from the previous session
Enter and verify gaming and other report figures from the night before
Complete the banking of any surplus cash from the previous trading period
Getting the open right sets the foundation for the entire day. Any discrepancies identified at this stage are far easier to resolve now than at close.
During Trade
Throughout the shift, the focus shifts to maintaining the venue's cash position and capturing any movements as they happen. During trade, your team may need to:
Apply float increases to bar and service areas to ensure service levels can be maintained during busy periods
Record any petty cash movements or prize payments as they occur
Capture any mid-shift variances or adjustments in TakeSheet while the context is still fresh
TakeSheet is available throughout the shift — not just at open and close. Recording movements as they happen is one of the most effective ways to avoid unresolved variances at the end of the trading period.
Close
The close is where everything comes together. At the end of the trading period, your team will:
Count the cash drawers across all POS terminals, TAB and Keno
Complete a full safe count and enter the balance into TakeSheet
Review any outstanding variances and document explanations where applicable
Enter shift notes and any relevant commentary into the management report
Submit the reconciliation for Manager review
The close doesn't need to be rushed — TakeSheet's structured workflow guides your team through each step, ensuring nothing is missed before the reconciliation is submitted.
Head Office Review
Once the venue has submitted the reconciliation, the loop moves to head office. Admins and finance teams review the previous day's figures, investigate any material variances, finalise the reconciliation and integrate the data into the accounting system. The period is then locked — closing the loop on that trading day and ensuring a clean, verified record is in place before the next period begins.
This cycle repeats every single trading period, across every venue. TakeSheet ensures it runs the same way every time.