The Safe Holdings module is the starting point for every trading period in TakeSheet. It gives your team a complete picture of the venue's cash position at any point throughout the day — from the moment the opening manager arrives to the final close count at the end of the shift.
How the Safe Holdings Module Works
The Safe Holdings module is pre-configured during onboarding based on your venue's standard floats and cash holdings. It presents as a table with each cash holding listed as a row item, grouped into three categories:
Floats — The individual float amounts held across your bar and service areas
Notes — Cash notes held in the safe
Coins — Coin holdings held in the safe
Each row has three count columns:
Open — Completed by the opening manager at the start of the trading period
Changeover — Completed during a manager or supervisor handover between shifts
Close — Completed at the end of the trading period
Depending on your venue's configuration, row items may be isolated — broken down individually per float or cash point — or consolidated into grouped totals. Enter the relevant amount against each row item for the count column you are completing.
Completing the Opening Count
On open, best practice is to complete a full safe count before trade begins. This count should verify and match the closing count from the previous trading period — confirming that the venue's cash position is correct and carry-forwards are accurate before the day gets underway.
To complete the opening count:
Navigate to the Safe Holdings module for the current trading period.
Enter the counted amount for each row item in the Open column.
Work through each group — Floats, Notes and Coins — until all items are recorded.
Review the variance summary at the bottom of the table.
Variance Calculation
Once counts are entered, TakeSheet automatically calculates the variance for each count column at the bottom of the Safe Holdings table. Any difference between the entered count and the expected carry-forward position is surfaced immediately — giving your team the opportunity to investigate and resolve discrepancies before trade begins rather than discovering them at close.
Changeover Counts
The changeover column is used when a manager or supervisor hands over to another during the trading period. A changeover count provides a verified snapshot of the venue's cash position at the point of handover — ensuring both parties are aligned on the cash holding before the outgoing manager leaves.
Tip: Any variance identified at the open is always easier to investigate and resolve at the start of the day than at close. If your opening count doesn't match the previous day's closing count, investigate before distributing floats or commencing trade.