At the start of every trading period, TakeSheet automatically carries forward any balances that remain in the safe from the previous period. These figures are pre-populated in the Safe Holdings table as the expected opening position for each row item — giving your team a clear starting point before the first count is completed.
What Carry-Forwards Look Like
When the opening manager logs in and navigates to the Safe Holdings module, any items that were held in the safe at the close of the previous trading period will already be shown as expected values in the table. This includes floats that weren't distributed, notes and coins remaining in the safe, and any other holdings that carried over.
Verifying the Carry-Forward
Carry-forward balances are not automatically accepted — they need to be physically verified by your team at the start of every shift, just like any other row item in the Safe Holdings table. To verify:
Navigate to the Safe Holdings module for the current trading period.
Physically count each item in the safe.
Enter the counted amount in the Open column against each row item.
Review the variance summary at the bottom of the table — any difference between your count and the carry-forward figure will be flagged automatically.
If a Variance Appears
If your opening count doesn't match the carry-forward figure, investigate before proceeding. Common causes include a float that was distributed but not recorded at close, a cash movement that wasn't captured in the previous period, or a counting error. Resolving carry-forward variances at the open is always preferable to carrying an unexplained discrepancy into the new trading period.
Note: If the previous trading period hasn't been fully submitted or approved, contact your Manager or Admin before proceeding — they will need to review the prior period's status before the carry-forward position can be confirmed.